Been a while since I've done this...

Dear Unnamed Minister of Astrology:

I received your letter recently and have a few questions. But first off, let me throw around some randomass political bull for a while. After that's done, I'll throw around some more big words that make me look more important than you, and then I'll get down to business.
Now that's out of the way, 1: What kind of magical supplies? 2: Where? 3: What kind of materials do you need?
After receiving further information from you and consulting further with my peers in the government, I can begin to process your request to the best of all of our interests.

Sincerely,
N---
Minister of Knowledge